Accommodations

First-class or luxury lodge, camp, and hotel accommodations based on double occupancy with private bath or shower. Hotel and lodge categories reflect the opinion of Gaia Legacy Travel.

Meals

Three meals daily for the itinerary, typically beginning with breakfast on Day 2 or Day 3 (depending on arrival). Local beer and wine, bottled water, soft drinks, coffee, and tea are included with meals, unless otherwise noted.

Air Transportation

Your travel advisor should arrange international flights. Internal flights, ground transfers, and safari transportation on tour must be arranged through Gaia Legacy Travel unless otherwise agreed in writing.

Luggage

Tour rates include the transport and handling of two pieces of luggage per person in accordance with airline and safari operator regulations. Guests are strongly encouraged to travel with soft-sided or medium-size suitcases suitable for small aircraft and safari vehicles. Strict baggage restrictions often apply on bush flights within Tanzania and East Africa; details will be provided in your trip documentation. Luggage and personal effects are
at the owner’s risk throughout the tour.

Wi-Fi and Laundry

Where available, Wi-Fi and laundry service are included in the tour rates (subject to property limitations; connectivity in remote areas may be limited or unavailable).

Taxes and Fees

The tour program includes hotel taxes as imposed by local governments, entrance fees to National Parks and Game Reserves (including Serengeti, Ngorongoro, Tarangire, and similar), and airport taxes for intra-country flights. International airport taxes and departure taxes are not included.

Processing Surcharge

A 3% credit card processing surcharge will be applied to all payments made by credit card. This surcharge is not greater than our cost of acceptance and is assessed solely to offset payment-processing fees. No surcharge applies to payments made by ACH, wire transfer, check, or debit card. By paying with a credit card, you acknowledge and agree to this surcharge.

Not Included in Quoted Tour Rates

Cost of obtaining passports and visas, travel insurance, excess baggage charges, items of a personal nature (calls, faxes, emails, gratuities, alcoholic beverages beyond those included, etc.), deviations from the tour, and anything else not specifically included.

On certain extensions or private departures, Gaia Legacy Travel may provide local guides in place of a dedicated Gaia Legacy Travel director or host.

Cancellation

Cancellations must be made in writing and received by Gaia Legacy Travel. Cancellations are subject to the following forfeit as a percentage of full tour/air costs: up to 180 days prior to departure, 10 percent; from 179-120 days, 25 percent; 119-60 days, 50 percent; 59 days or less, 100 percent of the tour cost.

Trip cancellation and interruption insurance is strongly recommended. Different cancellation terms may apply to custom, private, or extension journeys.

Arrangements

Quoted tour rates include planning, handling, and operational charges. In the event of increases in foreign exchange rates, tariff rates, energy or fuel surcharges, park fees, or other increases, rates are subject to revision up to the time of final payment. Rates are subject to change.

Guaranteed Departures

Gaia Legacy Travel guarantees departure of all published group programs once a deposit is paid, excepting only cases of force majeure. This includes any event that adversely affects international travel patterns, such as epidemics, acts of God, government restrictions, terrorism, or any other circumstance beyond Gaia Legacy Travel’s control.

Responsibility

Gaia Legacy Travel, its employees, shareholders, officers, and directors (collectively “Gaia Legacy Travel”) does not own or operate any entity that supplies goods or services for your trip, including lodging facilities, transportation companies, airlines, safari operators, local ground handlers, or guides. As a result, Gaia Legacy Travel is not responsible for any negligent or willful act or failure to act of any such person or entity, nor for any
act or inaction of any third party.

Without limitation, Gaia Legacy Travel is not liable for any direct, indirect, consequential, incidental damage, injury, death, financial or other loss, accident, delay, inconvenience, or irregularity of any kind which may be occasioned by reason of any act or omission beyond its control, including without limitation any willful or negligent act, failure to act, breach of contract, or violation of local law or regulation of any third party such as
an airline, hotel, lodge, camp, bus, safari vehicle, or guide, whether or not it uses the Gaia Legacy Travel name, or the financial default or insolvency of any supplier.

Similarly, Gaia Legacy Travel is not responsible for any loss, injury, death, or inconvenience due to delay or changes in schedule, transportation delays or cancellations, the failure of any transportation mechanism to depart or arrive timely or safely, overbooking of accommodations, mechanical or other defects, attacks or bites by animals, pests, or insects, injury or death while on activities sponsored by lodging facilities or third parties,
sickness, the lack of appropriate medical care, evacuation if necessary, weather, strikes, acts of God or government, acts of terrorism or the threat thereof, force majeure, war, quarantine, epidemics or the threat thereof, criminal activity of any kind, or any cause beyond its control.

Guest holds Gaia Legacy Travel harmless from any claims of negligence and assumes all risk thereof. Gaia Legacy Travel reserves the right to alter, amend, or postpone the itinerary or trip at its sole discretion. Gaia Legacy Travel also reserves the right to decline to accept or retain any passenger if, in its sole discretion, accepting or retaining such passenger creates a health or safety risk to any person, is detrimental to the tour, or is
inconsistent with the best interests of the trip, other guests, or staff. In the event any person is removed from a trip, Gaia Legacy Travel’s only obligation is to refund to that person the portion of the payment allocable to unused services.

Cancellations and Postponements by Gaia Legacy Travel

If Gaia Legacy Travel cancels or postpones a trip based upon acts of God or force majeure, acts or orders of government, epidemics or the threat thereof, terrorism or the threat thereof, strikes or labor disturbances, insurrections, riots or civil unrest, criminal activity, supplier default or insolvency, or other similar circumstances, its sole obligation is to issue credits in the full amount of monies paid to Gaia Legacy Travel to
the extent its suppliers credit Gaia Legacy Travel for those monies. Under no circumstances is Gaia Legacy Travel obligated to refund the cost of any purchased travel insurance.

Gaia Legacy Travel is not required to cancel any program for any reason, including without limitation advisories from the United States Department of State, Centers for Disease Control and Prevention, World Health Organization, or any other warnings or advisories. Gaia Legacy Travel is not responsible for fees assessed by air carriers resulting from operational and/or itinerary changes, even if Gaia Legacy Travel makes the flight
arrangements or cancels the program.

Miscellaneous

Gaia Legacy Travel reserves the right to substitute lodges, camps, hotels, or attractions of a similar category for those listed.

Guests are urged to review the important information provided by the United States Department of State and the Centers for Disease Control and Prevention’s country-specific information available at https://travel.state.gov/ and https://wwwnc.cdc.gov/travel.

Changes to these Terms and Conditions, Responsibility and Binding Arbitration Agreement can be made only in writing signed by an officer of Gaia Legacy Travel.

Photography

Gaia Legacy Travel may take photographs or film of its trips and participants. Participant grants Gaia Legacy Travel express permission to do so and for Gaia Legacy Travel to use such materials for promotional or commercial use without payment of any compensation.

Unused Services

There is no right to a refund for any unused services.

Binding Arbitration

I agree that any dispute concerning, relating, or referring to this Agreement, any brochure or literature concerning my trip, or the trip itself, shall be resolved exclusively by binding arbitration pursuant to the Federal Arbitration Act, 9 U.S.C. §§ 1-16, either according to the then-existing Commercial Rules of the American Arbitration Association (AAA) or pursuant to the Comprehensive Arbitration Rules & Procedures of the
Judicial Arbitration and Mediation Services, Inc. (JAMS). The arbitrator, and not any federal, state, or local court or agency, shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability, or formation of this contract, including but not limited to any claim that all or any part of this contract is void or voidable.

Please understand that by agreeing to these terms and conditions, you (and we) are waiving our right to a trial by jury. Any arbitration commenced against Gaia Legacy Travel must be on behalf of only the signatory to this Agreement and his or her immediate family members who traveled with the signatory (such as a spouse or child). The undersigned may not participate as part of a class or other joint action.

Contact

Gaia Legacy Travel
4120 Douglas Blvd #306-371
Granite Bay, CA 95746
Phone: (916) 907-0112
Website: www.gaialegacytravel.com